Installation crew time tracking: real hours on site instead of timesheets from memory

Installation work happens on job sites, yet timesheets still get closed in the office — at the end of the week, from memory. Taskloc flips the order: the shift on site is recorded automatically by GPS, and by Friday the timesheet is assembled from facts rather than from the foreman's recollection.

Every site supervisor knows this

• Timesheets are closed on Friday from memory: who was where, how many people, how many hours — and the numbers don't match reality.
• The crew went to the site, and how long they stayed there is known from the foreman's word. He isn't lying; he just wasn't counting.
• The client disputes labor hours on a job, and there is nothing to settle it with.
• Driving between sites is paid time, yet nobody counts it.
• Asking an installer to log time by hand is pointless: their hands are busy.

How installation crew time tracking works

1. Work orders already live in your tracker, and they stay there. In the app the installer sees their tasks by site.
2. Arrive on site, open the task, start the shift. Nothing else to tap: time and route are recorded automatically.
3. A check-in confirms presence on site: location, geofence, route.
4. Done — stop the shift, and the hours for the task go to the tracker. Two sites in a day means two entries, plus the drive between them.

What the supervisor and the owner get

• Actual crew time and route for every site. That is what settles a dispute over labor hours.
• Drives between sites as separate lines: paid time that used to simply vanish.
• Mileage between sites, calculated automatically — no more "so how far did you drive?"
• Timesheets built from entries recorded during the work. The Friday hour of reconstruction is no longer needed.
• Several sites a day are fine: each shift is tied to its own task.

In practice this changes two conversations. The first is with the client: instead of "the crew was there all day" you have an arrival time, a departure time and the route between sites. The second is internal: a job the foreman remembers as "about six hours" that actually took three including the drive stops being an argument at payroll time.

Poor signal on site

Job-site connectivity is hit or miss, and the app is built for that. Tasks, editing, comments, the timer and starting or stopping GPS all work offline. Whatever piles up without a network syncs as soon as it's back.

What doesn't work offline: routes, reports and analytics are viewed in the web dashboard and need the internet. The supervisor on site has everything they need; reports can wait until the evening.

Limitations

• The app is Android-only. The web dashboard opens in any browser; there is no iOS app and no desktop client.
• Time is tracked per task and shift. There is no breakdown by type of work within a shift — installation, welding, commissioning.
• Taskloc has no work order module of its own: tasks come from your tracker and stay there.

Crew privacy

The installer starts the shift — one button before work begins. While the shift runs, time and route are recorded. Stop it and they disappear from the map: no location is collected outside a session.

For crews this is often the main question, and the answer is simple: tracking turns on at work and off after. Who sees what is set by team policies.

Rolling it out properly

Introduce GPS time tracking the way you introduce any workplace policy: in writing, under your internal rules and local employment law, with crew members informed before it starts.

Your company remains the data controller: you decide who is tracked, what is recorded and who sees it. Taskloc is the tool you do it with.

We don't provide policy templates — that's for your lawyer or HR. What the product guarantees is that the collection boundary is technical, not a promise: outside a shift started by the employee there is no location data.

With your tracker

Tasks aren't moved anywhere — Taskloc works on top of the tracker you already use. There are 19 connectors: Redmine, Jira Cloud, Asana, Trello, ClickUp, monday.com, Bitrix24, OpenProject and more — full list. Hours for work orders go back to the same tracker if it accepts time entries; some trackers don't, and then the hours stay in Taskloc — what each tracker can do. Connector pages: Redmine, Yandex Tracker, Bitrix24, Kaiten, OpenProject.

Questions from site supervisors

Does the installer have to fill anything in during the day?

No. Start on arrival, stop when done. Route, time and check-in are recorded automatically — hands stay on the installation, not the phone. There are also voice commands for finding a task and starting or stopping the timer, recognized on the phone without a network — currently in Russian only.

What if there's no signal on site?

Tasks, comments, the timer and the GPS session work offline and sync when the network returns. Routes and reports are online only and are viewed in the web dashboard.

How do we settle a labor-hours dispute with a client?

With time on site, the check-in and the route — recorded automatically and tied to the task. These are facts with a location and a timestamp, not the foreman's recollection after the fact.

Where do the hours go?

Into the task in your tracker: when the session stops, the app creates a time entry through the tracker's API. The comment and status change go there too.

An installer forgot to start the shift — what then?

There will be no time or route for that trip: recording happens only inside a running session, and it can't be backfilled to make the timesheet look nice — that's the point. In practice the question goes away in the first week, once the crew sees that starting a shift replaces paperwork rather than adding to it.

Do we need a separate phone per crew?

No. The app goes on the installer's personal or work Android phone; seats are counted per employee, not per device. If a foreman runs the shift for one person, tracking follows that person.

Try it on one site

Give the app to one foreman on one site and run it for a week. Free works forever for one seat; the Team trial gives 14 days and 3 seats, once per account. No card is needed to start, and nothing is charged after 14 days — the account simply moves to Free.

Team payments are currently accepted only with Mir cards issued in Russia and the CIS and via SBP. If you are elsewhere, contact us and we will look at your case — we can't promise a particular payment method in advance.